We have a fantastic opportunity for a Governance and Assurance Coordinator to join our team remote working from our head office in Oxfordshire.
This is a key support role within the PMO for Governance, Assurance and Reporting activities. The role is centred on, but not limited to, the GDF programme within Major Capital Programmes. The Governance and Assurance Coordinator manages and develops Programme level governance; supports the development and delivery of programme assurance; and integrates reporting within the governance process.
This role will support the management of the GDF Programme Board and associated processes, maintain a data governance framework, including processes and standards, with a focus on continuous improvement, and deliver required governance tools and products. The role will support the development and management of the assurance process, manage the timescales for project assurance reviews and maintain Programme level assurance documents. This role will also assist in the capture and analysis of performance data, the production of Programme and corporate reporting and development of the reporting framework.
- Governance & Assurance
- Support the establishment and delivery of governance arrangements within the GDF programme and Programme level documentation.
- Provide support to the development of programme assurance.
- Support in the management and provide quality assurance of GDF deliverables.
- Improve awareness and knowledge of internal and external governance and assurance processes for MCP personnel.
- Support the assurance interface with the Infrastructure & Projects Authority.
- Maintain the data governance framework, including processes and standards, Board Terms of Reference and the Integrated Assurance and Approvals plan.
Reporting
- Provide resilience for coordinating report production, liaising with senior members of the team and ensuring the on-time delivery of reports.
- Make sure reports comply with quality requirements.
- Strive for the continuous improvement of reporting and associated guidance documents.
- Meeting ownership & information capture
- Act as Secretariat support (and at times delegate) to the GDF Programme Board and Integrated Review Meeting including the production of agendas, coordination of papers and maintaining PMO calendars.
- Support the GDF Reporting and Performance Senior Manager in their role as GDF Programme single point of contact for senior meetings including coordinating the production of papers and production of reports as required.
- Provide support and input into the GDF Project Boards, ensuring appropriate upward cascade of decisions, actions, and issues to the Programme Director and/ or SRO.
- Provide administration of the GDF Forward Look
Stakeholder and Data Management
- Work with document controllers to maintain Information confidentiality, integrity and availability of the MCP information.
- Management of MCP PMO communications through Outlook, SharePoint and other media.
- Experience in a previous admin/coordinator position
- Proven experience in providing Governance support including Board Secretariat experience.
- Familiar with large scale capital infrastructure projects.
- Ability to build relationships with diverse stakeholders.
- Experience in collaborating across functional and organisational boundaries by building productive relationships.
- Driven with a positive outlook and fit in within a busy environment.
- The ability to prioritise and organise own workload to tight deadlines
- Demonstrable project administration skills.
- Have good communication skills; the ability to communicate effectively with stakeholders and colleagues.
- Be a team player and work alongside all other members of staff.
- Experience in an administrative capacity & possession of strong organisational skills.
- Ability to work limited guidance and use own initiative.
- A good command of the English language; verbal and written.
- On appointment to an RWM, full-time staff are entitled to a generous annual holiday allowance of 38 days’ annual leave. LLWR up to 43 days in addition to a buy/sell scheme
- Rewarding performance (bonus scheme)
- We offer a generous above average pension scheme
- learning and development support
- payment of relevant annual professional subscriptions
- Employee Assistance Programme
- Financial advice assistance
- Flexible working
- Extended family-friendly policies
- Cycle to work scheme
- We welcome flexible and agile working practices
- Flexible working requests can be submitted from day 1 of employment