Nuclear Waste Services has a vacancy for a Assistant Contract Officer, flexible working across the NWS estate.
The Commercial Team requires an Assistant Contract Officer, to work within the team for the ongoing administration of frameworks and contracts.
This will involve day to day activities to administer frameworks and contracts, maintaining customer and supplier relationships and duties to ensure Nuclear Waste Services (NWS) delivers the services, and realises opportunities and benefits for both NWS’s suppliers and customers.
In addition to this, the individual may be required to manage a small / low risk framework or contract with the support of the Senior Contract Officer.
The role would report into the Contract Manager but must maintain a close working relationship with the wider business stakeholders and contract leads.
You will be part of an ambitious team working in a dynamic service environment with competing priorities on a daily basis. You must be able to manage workload, prioritising while maintaining standards and delivering quality work. Ensuring our customers, suppliers and stakeholder relationships are positively managed and meet expectations.
The appointed individual must provide support to the Contract Leads and work closely with the business stakeholders whilst ensuring any administrative duties are carried out to a high standard.
- Administer Early Warning Notices, Compensation Event Notices, and other contractual communication processes for assigned service contracts.
- Administer / approve supplier’s applications for payments following Nuclear Waste Services payment process.
- Follow the customer invoicing and supplier payment procedures for assigned areas which requires the checking and updating of customer invoice spreadsheets, administering the supplier invoice approvals process in conjunction with the Finance and Demanders and administration activities through Business World (electronic purchasing system).
- Support the P2P process, including performing the Technical Approver (Commercial) and Commercial Approver roles in Business World for relevant purchase requisitions, and monitor purchase order spend against commitment and sanction.
- Update and maintain the portfolio of contract administration databases, spreadsheets and trackers (e.g. KPI trends, task/supply orders, further competition, price analysis, benefits realisation trackers, assurance plans) for customer and supplier contracts.
Generate and issue communications and further competitions to suppliers using Nuclear Waste Services Atamis system (a web-based tender management software). Update and maintain procurement and contract management records in Atamis.
Update CRM (a web-based Customer Relationship Management software system) ensuring all commercial data, including supplier assurance and policies is accurate and current. - Support Contract Leads in managing contract risk for assigned services.
- Scheduling and coordinating the supplier relationship management activities, meetings, and agendas.
- Support contract and relationship management meetings to produce records of discussion, decisions, and actions.
- Support generation of monthly performance or KPI reports to senior management, customers, and NDA.
- Be a super user in CRM (a web-based customer relationship management software) with roles including, maintaining user access, managing supplier assurance (ensuring supplier insurance certificates are in date etc) and managing communication through the system.
- Deputising for Senior Contract Officer during periods of leave/ absence.
Essential
- Experience in a similar role previously or have a good understanding of commercial and procurement practices.
- A demonstrable ability to deal with stakeholders across a broad range of management levels and technical expertise.
- Excellent IT skills with practical experience of Microsoft Excel and Word
- Be self-motivated with strong interpersonal skills, an ability to establish and maintain good working relationships with clients and colleagues.
- Excellent written and report writing skills.
- Hold or be able to obtain baseline personnel security standard.
- Full UK driver's license.
Desirable
- Experience of public procurement regulations, or alternative structured procurement system, to support further competition processes.
- Experience in NEC4 contracts.
- Knowledge of Business World system or Business World User.
- Knowledge of Atamis system.
- Knowledge of CEMAR.
- On appointment to NWS you will receive 25.5 days annual leave, plus bank holidays and you can accrue up to 13 extra days leave
- Rewarding performance (annual bonus scheme)
- We offer a generous pension scheme through CNNP
- Learning and development support
- Payment of relevant annual professional subscriptions
- Employee Assistance Programme
- Financial advice assistance
- Flexible working
- Extended family-friendly policies
- Cycle to work scheme
- We welcome flexible and agile working practices
- Flexible working requests can be submitted from day 1 of employment
